Routines & social hacks for better meetings

Hi there!

Before I became a fulltime facilitator I did actually some completely different. I didn’t really grew up with meetings or any kind of facilitated gatherings. Wether in school, clubs nor in university. But facilitation is a skill and I believe everyone can learn it!

I would like to share in a little serious my favourite facilitation practices for meeting conversations like weeklies, jour fixes or however you call it.

There you go!

1) Start with a check-in

We as human beings need time to arrive in a room, in a social setting and with ourselves. Using check-in routines gives everyone time to arrive in the team or group, build empathy for each other and to transition slowly with more focus to the work.

As a facilitator it also helps to get a better sense for state state of mind everyone is present right now and act on that accordingly. For instance if you see someone struggling with something, ask them if there something the group can do for them.

Here are some simple steps for a check-in routine:

Invite everyone to short sharing round how they feel. Here are some ideas how:

  • Ask them to share their feelings with metaphers.
    • I feel like … (animal, weather, color, object, actor in a specific scene…) because …
  • Where are you coming from right now?
  • What are your hopes and fears for today?

You can also add another questions, that helps to build connection and get to each other little bit.

My three favourites:

  • What’s your happy place?
  • What did you want to become when you where a child?

A check-in can start with a simple question like:

  • How are you feel right now as a weather?
    • Some example responses could be:
      • ” I feel very sunny today. Warmed up and happy.”
      • “I feel very stormy today, like in the eye of a tornado. Things are currently crazy around me.”
      • Creates powerful before/after comparison if done at beginning and end of the session.

2) End with a check-out

It’s unclear how everyone feels about the meeting, the process and the results.

A check-out closes a meeting in a reflected way and makes transparent, how everyone feels now and to collect feedback on the results and the process to improve the next meeting accordingly.

A good way that always works: 👍 I like / 🧞‍♂️ I wish / 🤔 I wonder

Or collect mood feedback as a ROTI (=Return Of Time Invested) by showing their thumb up 👍 or down 👎.

Facilitation Resources

As soom of you my fellow might now I’m passionate about the topics New Work and Innovation and facilitating problemsolving processes that help teams to reach a certain goal.

In this living document I collect and share useful resources that also might help you and your team to work better together: With more compassion, creativity, intelligence, inclusion and fun.

Do you find this list helpful?
👉 Feel free to share it with this link:

Do you have any questions or feedback?
👉 Don’t hesitate to reach out to me! I’d love to hear from you!


Facilitation Practices

Design Thinking / UX / Service Design

Design Methods

User Research Methods

User Research Articles

User Research Tools

Brainstorming Techniques


Participatory Design / Co-Design / Co-Creation


Design Ethics

Social, Circular, Sustainable & Design Practices

Design Sprint

Theory U & Presencing

Liberating Structures

The Art of Hosting

Future Research

Citizen Participation

Visual Practices



Workshop Hacks

Organizational Design & New Work

New Work

Organizational Transformation

Team Development

Warm-Ups / Ice-Breaker / Energizer

Check-In / Check-Out

Community Building & Culture Design

Virtual Community Building

Communication Culture

Non-Violent Communication

  • Nonviolent Communication: Life-Changing Tools for Healthy Relationships (by Marshal B. Rosenberg)

Feedback Culture

Better Meetings

Decision Making

Project Management


Project Planning

Kanban & Scrum


Remote Collaboration & Culture

Working Remote

Remote Workshop Tools

Remote Facilitation

Remote Culture

Virtual Communication

Remote Tools

Remote Workshop Toolboxes

Meeting & Workshop Timer

Timer Applications

Scheduling appointments

Text Tools

Collaborative Whiteboard

Project Management

OKR Management

Collective Decision Making

Video Conferencing / Synchronous Communication

Asynchronous Communication

Webcam Tools

Live Participation

Virtal Conferences & Events

Presentation Tools

Business Modelling & Strategic Product Design

Business Modelling for Solopreneurs

I can highly recommend all books by Ehrenfried & Brigitte Conta Gromberg (all german only)

  • Business Model Produktreppe
  • Die Zeit der Smarten Experten
  • Solopreneur
  • Smart Business Concepts


Personal Growth & Potential Development


  • The Element (by Ken Robinson)
  • Finding Your Element (by Ken Robinson)
  • Designing Your Life (by Bill Burnett, Dave Evans)
  • What Color Is Your Parachute (by Richard Nelson Bolles)

Tools for Self Reflection